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FAQs

  1. What is the purpose of EliteMeetings.com?
  2. What will I find at EliteMeetings.com?
  3. What does it mean to be Elite Certified?
  4. What is the difference between Gold Certified and Platinum Certified?
  5. What is the role of the Elite Meetings Advisory Board?
  6. What does it cost to use your site?
  7. How do I use the SpeedRFP on EliteMeetings.com?
  8. Does using EliteMeetings.com and SpeedRFP affect my program's cost?
  9. What is the Elite Meetings Alliance and who can attend?
  10. When does your magazine come out? How can I get a free copy?
  11. How does Elite Meetings International define the term "boutique?"
  12. How do you define a city hotel?

1) What is the purpose of EliteMeetings.com?

EliteMeetings.com provides planners a complimentary, comprehensive, and peer-rated research tool for locating and sourcing top hotels in the United States, Canada, the Caribbean, Latin America, and Europe.

2) What will I find at EliteMeetings.com?

Many things! The more than 3,000 hotels on our site include full-color photos and hotel descriptions that place special emphasis on meeting-related amenities. A mapping feature allows planners to pinpoint venue locations. Extensive sidebars give at-a-glance details of meeting space, guest rooms, food & beverage averages, dining options, seasonal rates, hot dates, taxes, airport proximities, business amenities, and activities both onsite and nearby.

Planners can use the search results to generate RFPs (powered by SpeedRFP) for multiple hotels at once. EliteMeetings.com's intuitive, trackable RFP tool results in multiple responses--often within minutes or hours. When it's time to talk numbers, planners can negotiate directly with the hotel or resort, thereby capitalizing on their own relationships and negotiating skills to book meetings.

EliteMeetings.com also includes a Community Forum for its members. Complimentary membership includes exclusive meeting package offers, special discounted rates over need-date periods, up-to-the-minute press releases from Elite Certified hotels, industry news, and hotel peer reviews to keep professional planners at the top of their game.

3) What does it mean to be Elite Certified?

Every property on our website is "Elite Certified". This means that each one has been independently endorsed by the Elite Meetings Advisory Board (EMAB). Elite Certified status cannot be purchased and is never restricted by brand or affiliation. That means that planners can trust EliteMeetings.com to provide credible, peer-rated information for sourcing luxury meeting and incentive groups.

The top criteria considered by the board include the arrival experience, accommodations, food & beverage, conference services, meeting facilities, recreational options, amenities, and most importantly, service. Elite Certified status is subject to annual review.
View Elite Standards

Planners may nominate hotels for EMAB endorsement here.

4) What is the difference between Gold Certified and Platinum Certified?

Gold Certified hotels and resorts represent the best-of-class in upscale and upper-upscale hospitality providers. Carefully selected by the Elite Meetings Advisory Board for offering meeting professionals an exceptional experience within challenged budgets, these hotels are top-tier and top-of-mind in value proposition and presentation.

Platinum Certified hotels represent the top tier of hotels providing an exclusive and luxury experience for meetings & incentive groups. This endorsement by the Elite Meetings Advisory Board is granted only to hotels exceeding industry standards in accommodations, activities, amenities, food and beverage, meeting facilities, and most importantly, service.

5) What is the role of the Elite Meetings Advisory Board?

We established the Elite Meetings Advisory Board (EMAB) with the discerning meeting professional in mind. Comprised of distinguished members, all key players in the industry, the EMAB conducts extensive research into top hotels and resorts in North America, Latin America, the Caribbean, and Europe in order to provide planning professionals with a credible, peer-rated tool to use when researching first-class hotels for meetings, conferences, events, and incentive retreats.

6) What does it cost to use your site?

Not a penny. Use of the site for sourcing and submitting RFPs is completely free to planners. Planners using EliteMeetings.com online RFPs enjoy rates with no padded costs. We generate revenue by charging Elite Certified hotels marketing fees.

7) How do I use the SpeedRFP on EliteMeetings.com?

EliteMeetings.com is now powered by SpeedRFP. Creating a Request for Proposal (RFP) is fast, free, and easy. (An RFP is a document that contains the details of your meeting and is sent directly to a hotel to determine rates and availability.)

Once you have searched and added hotels to your RFP tray, you can enter the details of your event via SpeedRFP by clicking the "next step" button. You'll be asked to fill in the details of your meeting including: dates, number of nights and rooms needed, required meeting space, and any other criteria specific to your program. You can even include your own attachments. When you have finished, click the "Continue" button at the bottom of the page. After reviewing your RFP details, use the "Submit" button to send your RFP to the hotel(s) you have chosen. You can then view any proposals submitted on SpeedRFP.com. Next, use SpeedRFP.com to select a venue and award your business. When you do, you can also easily notify your other RFP recipients that the meeting has been booked.

8) Does using EliteMeetings.com and SpeedRFP affect my program's cost?

Not at all. SpeedRFP and EliteMeetings.com are free to planners. When you submit an RFP via EliteMeetings.com, you are working directly with the hotel group sales department. As a result, you'll receive the same prices you'd receive if you sent individual RFPs yourself. SpeedRFP simply provides an effective consolidation tool that will save you time. In a world where "time is money," EliteMeetings.com powered by SpeedRFP can result in real savings. And because we step aside and let you, the planner, negotiate directly with the hotel, you can be sure you are receiving the very best deal.

9) What is the Elite Meetings Alliance and who can attend?

The Elite Meetings Alliance (EMA) is a three-day event held three times per year and centered around one-on-one meetings between representatives of Elite Certified hotels and resorts and prequalified planners. Hoteliers and prequalified corporate and association planners--with business to book--come together at an Elite Certified hotel to conduct business and forge lasting relationships. Along with one-on-one prescheduled meetings, the event includes training sessions, continuing education classes for Certified Meeting Professional credits, guest speakers, and fun networking events and post-meeting activities. For more information, please visit EliteMeetingsAlliance.com.

10) When does your magazine come out? How can I get a free copy?

Digital editions of the publication can be downloaded free of charge on EliteMeetings.com; print editions can be ordered from the website as well. Editions are released annually at the beginning of each year and can be found on select Hudson newsstands in major cities across the country.

11) How does Elite Meetings International define the term "boutique?"

Elite Meetings International considers several factors in determining a hotel's boutique status. In terms of size, they must have 175 rooms or less. In terms of service, the hotel must have a staff-to-guest ratio that facilitates a highly personalized customer service experience. Elite Boutique hotels possess a feeling of being independently owned and operated. Individuality in both branding and style is key. They may belong to a small chain of hotels. However, they must possess a unique identity--no cookie-cutter qualities allowed. We use broad criteria when factoring style into the mix. While many people think of the term "boutique" as suggesting an urban-chic design, we allowed for a variety of styles. Decor may be hip and sophisticated, indigenous to the local area, even historic in nature. But the thing they have in common is intimate, individualized, often themed accommodations that pay attention to the details and place an emphasis on personal comfort. The overall style must express personality and a sense of welcome.

12) How do you define a city hotel?

A city hotel is one that is found in the urban environs of any city, no matter how large or small. Whereas resorts may sprawl across many recreation-filled acres, city hotels reside in pedestrian-friendly neighborhoods, within walking distance of restaurants, retail outlets, cultural activities, and/or commercial enterprises. City hotels enjoy regular access to mass transportation options and reside in areas of greater population density than their resort counterparts.